Sponsor & Exhibit at OEMC!
The Ontario East Municipal Conference (OEMC) will be held in person Wednesday, September 11 to Friday, September 13, 2024 at the Ottawa Conference and Event Centre providing easy access and great facilities for participants and exhibitors with close proximity to Highway 417 and VIA Rail Ottawa
OEMC is the most popular, and one of the longest running, annual regional municipal conferences held in eastern Ontario. Each year our speakers, delegates and exhibitors comprise a diverse group of elected officials, economic development professionals, entrepreneurs, municipal service providers, private sector business leaders and provincial and federal partners involved in community economic development.
Please contact Megan Howes at oemc@ontarioeast.ca if you are interested in purchasing a sponsorship and/or exhibit booth. Limited space available - don't miss this opportunity to support and participate in this eastern Ontario event that has key decision makers in attendance!
*Please note all fees listed below are subject to applicable taxes.
Opportunities last updated February 12, 2024.
Extended Networking Opportunities
OEMC presents an incredible opportunity for extended networking with attendees! The meal room is positioned directly across from the exhibit hall. Access to all the food stations and buffets are right in the exhibit hall. This setup enhances the ease of mingling and maximizes your time for meaningful connections!
Sponsorship Levels
Platinum Sponsorship
- Recognition as Platinum Sponsor on website, onsite and during Conference promotion
- Complimentary exhibit booth (includes one booth staff registration)
- Three full conference registrations
- Opportunity to host one 30–60-minute breakfast session on Thursday morning OR concurrent session (depending on availability and topic)
- Opportunity to have one sponsored video ad (up to two-minutes) play during one of the daily opening plenary sessions**
- Social Media Shout out in one LinkedIn post on OEEDC Company Page (over 1,350 followers) pre-conference**
- Banner ad on OEMC website (www.oemc.ca) specs: 960x300px **
- Opportunity to attend Ontario East quarterly meeting and give 20-minute update - connect with Economic Development Officers and municipal representatives!
- Attendee list pre and post conference (list includes only attendees who opt-in to share details)
Gold Sponsorship
- Recognition as Gold Sponsor on website, onsite and during Conference promotion
- Complimentary exhibit booth (includes one booth staff registration)
- Second priority booth selection
- Two full conference registrations
- Social Media Shout out in one LinkedIn post on OEEDC Company Page (over 1,350 followers) pre-conference**
- Banner ad on OEMC website (www.oemc.ca) specs: 960x300px**
- Attendee list pre and post conference (list includes only attendees who opt-in to share details)
Silver Sponsorship
- Recognition as Silver Sponsor on website, onsite and during Conference promotion
- Complimentary exhibit booth (includes one booth staff registration)
- Third priority booth selection
- One full conference registration
- Social Media Shout out in one LinkedIn post on OEEDC Company Page (over 1,350 followers) pre-conference**
- Attendee list pre and post conference (list includes only attendees who opt-in to share details)
Bronze Sponsorship
- Recognition as Bronze Sponsor on website, onsite and during Conference promotion
- Attendee list pre and post conference (list includes only attendees who opt-in to share details)
SUPPLEMENTAL OPPORTUNITIES
Delegate Bag - $1,000.00
- Bags will be given to all delegates during registration. Bag to be supplied by sponsor.
Room Drop - $750.00
- Promotional piece delivered directly to the OEMC attendees in their hotel room either Day 1 or Day 2 of the Conference. Sponsor responsible for paying room drop charges.
Delegate Giveaways – in-kind
- Giveaway to be supplied by sponsor. Giveaways will either be available at swag table near registration, or in delegate bag if supplied.
PLATINUM RECOGNITION OPTIONS INCLUDED WITH SPONSORSHIP (CHOOSE ONE):
Wednesday President’s Reception - SOLD
- Logo on signage on food and beverage tables during the reception
- Verbal recognition during reception
- Opportunity to provide 2-minute remarks during reception
*note: this recognition opportunity does not include reception bar sponsorship unless negotiated
Thursday Banquet Dinner - SOLD
- Logo on signage on food and beverage tables during dinner
- Verbal recognition during reception
- Opportunity to provide 2-minute remarks during reception
*note: this recognition opportunity does not include reception bar sponsorship unless negotiated
Opening Keynote Speaker - SOLD
- Recognition during speaker introduction
- Recognition on website, onsite and during Conference promotion
- Opportunity to provide 2-minute remarks during introduction
Wednesday or Thursday Lunch - 1 lunch still available
- Logo on signage at tables during the lunch
- Recognition on website, onsite and during Conference promotion
- Opportunity to provide 2-minute remarks during lunch
GOLD RECOGNITION OPTIONS INCLUDED WITH SPONSORSHIP (CHOOSE ONE):
Wi-Fi Sponsor
- Identified on promotion through the tag line “Brought to you by xx”
Lanyards for Nametags - SOLD
- Corporate logo on nametag lanyards
AV Sponsor
- Recognition on screens between presentations in plenary and breakout rooms
- Recognition on website, onsite and during Conference promotion
Wednesday Morning Registration Refreshment Sponsor
- Signage in registration area Wednesday morning when attendees pick up their registration packages
- Recognition on website, onsite and during Conference promotion
Charging Station
- Logo in charging station area throughout the conference (charging station will be available for laptops and mobile devices)
- Recognition during Conference
SILVER RECOGNITION OPTIONS INCLUDED WITH SPONSORSHIP (CHOOSE ONE):
Shuttle Bus Sponsor
-
- Logo in dash of Shuttle Bus
- Recognition website, onsite and during Conference promotion
*This opportunity is dependent on final program. Please contact Megan Howes at oemc@ontarioeast.ca for more information.
Friday Breakfast Sponsor
- Logo on signage on tables during the breakfast
- Recognition website, onsite and during Conference promotion
Friday Closing Speaker
- Recognition during speaker introduction
- Recognition website, onsite and during Conference promotion
Refreshment Break
- Logo on signage on tables during the break
- Recognition website, onsite and during Conference promotion
EXHIBIT SPACE – $1,600.00 PER BOOTH
Exhibit at OEMC
Platinum, Gold and Silver sponsors have an exhibit space included with their sponsorship entitlements. Exhibit space is limited and expected to sell out quickly.
ENTITLEMENTS PER ONE BOOTH SPACE:
- 10’ wide x 10’ deep booth
- One exhibitor registration for each booth. This nametag is your admission ticket to the Wednesday lunch, President’s Reception, Thursday lunch, Thursday Dinner, and all refreshment breaks during exhibit times
- Side and back drapery
- One 6’ black skirted table
- Two chairs
- One electrical outlet
EXHIBIT DETAILS
Booth locations will be allocated by sponsorship level, together with first-come, first-served allocation based on the date the agreement is received by the OEMC Conference Office. A floorplan will be provided to exhibitors prior to the show. Please note exhibit hours, move-in, and move-out dates are all subject to change.
MOVE-IN DATE
Tuesday, September 10 between 8:00 p.m. - 10:00 p.m.
TAKE-DOWN DATE
Thursday, September 12 at 3:15 p.m. – 6:00 p.m.
*please note we invite exhibitors to stay Thursday evening and attend the Thursday night dinner (included in your registration)
EXHIBIT HOURS
Wednesday, September 11, 8:00 a.m. – 10:30 p.m. – breakfast and registration
Wednesday, September 11, 12:30 p.m. – 1:00 p.m. – lunch traffic
Wednesday, September 11, 2:30 p.m. – 3:00 p.m. – refreshment break
Wednesday, September 11, 5:10 p.m. – 6:30 p.m. – President’s Reception
Thursday, September 12, 10:00 a.m. – 10:30 a.m. – refreshment break
Thursday, September 12, 12:40 p.m. – 1:00 p.m. – lunch traffic
Thursday, September 12, 2:45 p.m. – 3:15 p.m. – refreshment break
*template to be provided
** to be produced by sponsor
Contact
Please contact Megan Howes at oemc@ontarioeast.ca if you are interested in purchasing a sponsorship and/or exhibit booth.